7 AI Note-Taking Tools for Recruiters

With so many candidate calls, client meetings, and internal tasks, it's easy for notes to get lost in the shuffle.

But AI note-taking tools can be a game-changer. They not only capture every detail but also help organize, summarize, and analyze your notes, freeing you up to focus on what truly matters: finding the right talent.

Here are eight AI-powered tools that can make note-taking a breeze for recruiters.

Carv

Carv’s main promise is to help recruitment agencies build zero-admin operations, so recruiters can focus on candidates and clients.

By adopting Carv and delegating their repetitive administrative tasks to AI, recruitment and staffing agencies can get up to 20-40% of their weekly time back.

This translates to:

• Increased recruiter productivity,
• More time for building rapport with candidates and clients,
• Perfect meeting memory,
• Increased ATS data accuracy,
• Lower process costs,
• Scalable operations.

Carv is purpose-built for recruiters, the AI workmate being trained to understand context similarly to a human recruiter.

The AI meeting assistant joins recruiters wherever they work: In face-to-face meetings, phone calls, and virtual meetings.

Audio files and video files recorded with other tools can also be uploaded to Carv and attached to a candidate profile, for a more comprehensive view and enhanced write-ups.

The output documents created by Carv have pre-defined formats, but can be adjusted to fit each team’s structure, style, and tone of voice.

Features:

• AI workmate: The AI assistant joins recruiters in their virtual meetings across meeting platforms.
• For general meetings, Carv creates the following output content: Meeting transcripts, summaries, and action points.
• For meetings marked as interviews, Carv automates the creation of the Candidate presentation and Candidate profile, and enables recruiters to send this output to the ATS, through API integration. The candidate profiles and write-ups take into account not only the interviews and pre-screen calls, but also a candidate’s ATS information, that is pulled automatically into Carv: CV, assessments, job description, and even manual notes.
• For meetings marked as intake calls, Carv creates intake debriefs, job requirements, and job descriptions. The AI workmate that can answer any question related to the meeting.
• The output document templates used by the AI assistant can be customized to fit the tone of voice, style, and branding of each client.
• The AI workmate can support with creating interview questions, checking a candidate’s consistency in answering interview questions, writing follow-up emails to candidates and clients, and so on.

Integrations:

• Meeting tools: Google Meet, Microsoft Teams, Zoom.
• ATS integrations: Workable, Recruitee, Lexo, Carerix, Bullhorn, and others.
• Scheduling tools: Carv doesn’t support interview scheduling yet. However, it integrates with Google Calendar and Microsoft Outlook, to automatically detect upcoming meetings. Recruiters can choose to record all the meetings, or only those they manually select.

Price: Carv is available for free for the first 5 meetings. The Recruiter Pro plan starts at $60 per user/month and offers unlimited meetings. For agencies, Carv offers a Custom plan that includes personalized output documents and ATS integrations.

To get started, get your Carv account here.

Metaview

Next on our list of AI note takers for recruiters is Metaview. The tool works similarly to Carv, joining recruiters in their virtual meetings and taking meeting minutes.

The main focus is on helping recruiters save time so they can focus on high-quality interactions with candidates and hiring teams. Also, the tool automatically generates candidate summaries that recruiters can share with the other stakeholders involved in the hiring process.

Recruiters can personalize the notes, choosing a preferred format, level of detail, and template - final round, screening call, topic highlights, and so on.

Features:

• Concise interview notes: Metaview summarizes meetings, and enables recruiters to personalize the output to fit their needs.
• Interview assistant: The AI assistant joins recruiters in their virtual meetings across meeting platforms.
• Intake and debrief notes: For intake calls, the meeting notes include the role details, required skills, compensation, and the hiring process steps. For candidate debriefs, you can get a generic debrief, technical one, or team debrief in case of multiple team meetings with the same candidate.
• Recruitment reports: Metaview allows recruiting team members to filter their conversations,  discover trends, and get notified about conversations.

Integrations:

• Meeting tools: Google Meet, Microsoft Teams, Zoom.
• ATS integrations: Ashby, Bamboo HR, Bullhorn, Fountain, Greenhouse, and so on.
• Scheduling tools: Calendly, Google Calendar, GoodTime, Cronofy, Microsoft Outlook.

Price: Metaview is available for free for five recruiting calls. The Core plan starts at $20 per user/month, and offers 12 meetings per month.

To get started, get your account here.

Otter.ai

Otter is a generic meeting note taker suitable for sales teams, media companies, general business meetings, and education.

The platform is fairly simple, but does the job well. It provides functionalities like an AI meeting assistant that records and transcribes meetings in real-time, captures slides, and generates summaries.

The AI tool allows team members to share a custom vocabulary and assign action items, making collaboration around meetings easier.

The AI chat agent can answer any question and create content for emails or status updates, as it has access to all the meetings stored in the platform.

Next to this, the artificial intelligence tool enables async communication between team members via AI channels. This helps teams drive projects forward while staying efficient.

Price: The Basic plan is free and offers 300 monthly transcription minutes, 30 min/conversation. The Pro plan offers 1200 monthly transcription minutes, 90 min/per conversation. Both the free plan and the paid one allow for team member addition.

To get started, get your account here.

Fireflies.ai

Fireflies.ai is one of the best AI tools for generic note taking. The AI meeting notes are highly accurate and come with action items and insights.

Just like the other note-taking apps on our list, it integrates with Zoom, MS Teams, and Google Meet, but also with Salesforce and Hubspot, making it easy for commercial teams to transcribe their calls.

Fireflies works with both audio and video files and provides timestamped notes and AI summaries. The main focus on this AI-powered transcription and analysis platform is enhanced team collaboration.

The conversation intelligence feature allows users to get quick recaps, key points, and insights from calls around speakers, topics, sentiment, and more.

The Fireflies app store offers a series of app for multiple use cases, from generating quotes, creating emails and reports, generating blog articles and highlight reels to scoring the calls and translating transcripts into French, Spanish, Portuguese, English, and pretty much any other language.

Integrations:

• Video conferencing platforms,
• Calendars and scheduling tools,
• Dialers platforms like Aircall, Outreach, and others,
• Audio recording for Zoom,
• Project management tools like Monday and Asana.

Price:

To get started, get your account here.

Tactiq

Next on our list of AI tools for meeting recordings and meeting summaries is Tactiq.

This tool provides live in-meeting transcriptions and insightful AI summaries, and integrates with Zoom, MS Teams, and Google Meet.

It also provides a Chrome extension and the built-in workflows allow the user to write follow-up emails, meeting summaries, or project updates based on the recorded conversations. On top of this, Tactiq can create highlights, meeting agendas, and even Jira tickets.

The AI prompts can be saved for repeated use, saving time and enabling users to automate their most common use cases.

Price: Tactiq offers a Free plan with 5 AI credits and 10 transcripts per month. The Pro plan offers 10 AI credits and unlimited transcripts for $8 per user/month.

To get started, get your account here.

Supernormal

Supernormal is a generic note-taking tool that offers a series of integrations with CRM and ATS tools, making it useful for recruiters, sales teams, marketing and comms teams, and so on.

The functionality is relative simple - the AI tool joins your meetings via Zoom, GMeet or MS Teams, and takes your notes, so you can be fully focused. It creates a meeting agenda that can be shared with other team members, and can extract summaries and action items.

Also, Supernormal provides easy access to a centralized repository of meetings, so you can search through all your calls. Users can turn their notes into to-do lists, and can create templates to fit their note-taking style.

Price: The Starter plan is free and offers 1k minutes of storage per member and unlimited meetings. The Pro plan starts at $18 per user/month and offers 10k minutes of storage per member.

To get started, get your account here.

Fanthom

Fanthom’s main promise is to help users increase their productivity by recording, transcribing, highlighting and summarizing meetings, so users can focus on the conversation.

This tool offers the same functionality as the previous ones, with a single, searchable repository for team calls, keeping everyone in the team on the same page and preventing information loss.

It supports accelerated training for in-house roles and helps identify who needs more support during training and who is outperforming. Also, Fanthom allows users to set keyword alerts for conversations, so they get notified on a weekly basis, daily basis, or in real-time when a topic is discussed.

Fanthom integrates with Zoom and Google Meet.

Price: The Standard plan is $19 per month and offers the mentioned features. The Pro plan is $29 per user/month, and offers Zapier integration and CRM sync - HubSpot, Salesforce, Close, as well as Okta SSO/SCIM integration and SOC2 report access.

To get started, get your account here.